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Admissions Associate

Job Title: Admissions Associate
Department: Admissions
Reports to: Director of Admissions
Classification: Non-Exempt
Status: Full-Time or Part-Time
Date: April 2, 2019
 
Job Summary: To support the mission of the Emery/Weiner School and the Admissions Office by providing administrative assistance to members of the Admissions staff; building relationships with prospective parents and feeder school staff; and assisting with various aspects of the student application and enrollment process.  
Responsibilities:
  • Manage the flow of inquiries via telephone, email, and US mail.
  • Maintain and manage the Admissions database and calendar.
  • Answer telephones, schedule appointments and tours, and direct calls in a professional, courteous, and kind manner.
  • Manage the Student Ambassador program, including selection and training of new members, staffing school visits and tours, and tracking service hours.
  • Data entry, organization, and reporting using such programs as Blackbaud and Microsoft Office Suite.
  • Develop and present professional reports to the Director of Admissions as requested.
  • Assist with parent volunteer coordination.
  • Handle special administrative projects as assigned, including but not limited to inventory of admissions materials, large mailings and distribution of marketing materials, archiving files, and internet research projects.
  • Assist as needed with event coordination for on-campus and off-campus events.
  • Maintain a professional and neat work environment.
  • Other projects as assigned.
Knowledge and Skills:
  • Strong interpersonal skills
  • Excellent written and verbal communication skills
  • Professional appearance and attitude
  • Strong administrative and data management skills including close attention to detail
  • Strong organizational, problem-solving, and analytical skills
  • Proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel
Abilities:
  • Ability to maintain confidentiality is a MUST.
  • Ability to demonstrate accuracy and thoroughness and monitor own work to ensure the highest quality.
  • Ability to multitask and work with a variety of people in a professional, courteous, and kind manner.
  • Ability to manage priorities and workflow while adapting to changes in the work environment, manage competing demands, and deal with frequent change, delays, or unexpected events.
  • Punctual and dependable.
  • Past database experience (data entry, organization, queries, exports and reports) is highly desirable.
  • High school diploma or equivalent required. Four year college degree preferred.
  • Excellent people skills, professional appearance and attitude.
Physical Skills and Abilities:
  • Depending on the assignment, this position frequently involves standing, walking, sitting, and manipulating (lifting, carrying, moving) light to medium weights of 10-50 pounds in the course of coordinating work. This position also frequently involves finger dexterity, talking, hearing and visual acuity, and may sometimes involve stooping, kneeling, and crouching in the course of coordinating work.
Working Conditions:
  • Work is performed in a normal office setting with minimal exposure to health or safety hazards. Substantial time is spent on the phone and at a computer.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job. Duties and responsibilities may be subject to change at any time due to reasonable accommodation or other reasons.

Qualified applicants are asked to submit a letter of interest and current resume to Director of Admissions, Caroline Sarnoff, at csarnoff@emeryweiner.org.
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