Facilities Supervisor

Job Title: Facilities Supervisor
Location: The Emery/Weiner School
Reports To: Director of Operations
Classification: Non-Exempt
Status: Full-Time
Start Date: As Soon As Possible

Position Overview

The Facilities Supervisor at The Emery/Weiner School plays a critical role in maintaining a safe, functional, and welcoming campus environment for students, faculty, staff, and visitors. This position oversees the day-to-day operations of the facilities team, including maintenance, custodial services, and campus event setups. The Facilities Supervisor ensures that buildings, grounds, and equipment are well-maintained and that facility needs are met with efficiency, professionalism, and care. This role requires a hands-on leader with strong organizational skills, technical knowledge, and a commitment to excellence in support of the school’s educational mission.

Key Responsibilities

Team Leadership & Coordination

Supervise and coordinate the daily work of maintenance technicians, day porters, and the cleaning crew.
Promote a culture of safety, teamwork, and respect among facilities staff and the broader school community.
Assign daily tasks, manage work schedules, and ensure coverage for all shifts and school functions.
Lead weekly facilities meetings with key departments (e.g., Security, Athletics, Extended Education).
Maintain a strong, visible presence across campus, responding promptly to facilities-related issues.

Maintenance & Repairs

Monitor and manage the maintenance of all campus buildings, grounds, mechanical systems, and equipment.
Prioritize and schedule maintenance work orders, preventive maintenance, and emergency repairs.
Troubleshoot and maintain systems such as HVAC, access control, fire alarms, and burglar alarms.
Ensure sufficient inventory of maintenance supplies, tools, and equipment.
Maintain clear records of inspections, equipment servicing, and maintenance performed.

Safety & Compliance

Ensure all work is performed in accordance with safety standards, health regulations, and building codes.
Maintain the fire marshal binder, including current permits and testing logs.
Ensure all building permits are up to date and paid with the appropriate city or governing agency.
Coordinate compliance documentation with the Facilities leadership team.

Vendor & Contractor Management

Build and maintain strong relationships with vendors and contractors.
Supervise contracted services, including landscaping, cleaning, and specialized maintenance work.
Evaluate vendor performance and ensure cost-effective, quality service.
Maintain an up-to-date and approved vendor list.

Events Management

Support school events by coordinating facility setup, breakdown, and overall logistics.
Collaborate with departments and the technology team to ensure proper AV and equipment functioning.
Review event forms to anticipate facility needs and order necessary supplies.
Create detailed facility setup guides ("facility booklets") for technicians.
Attend post-event meetings and provide feedback from a facilities perspective.

Rentals Oversight

Manage all facility rental agreements and ensure compliance with school policies.
Collect and verify insurance documentation from third parties.
Document all rentals with the Business Office and ensure employees are paid appropriately.
Input rental times and locations into the Blackbaud calendar and monitor for scheduling accuracy.

Scheduling & Systems Management

Set access control and HVAC schedules in alignment with the Blackbaud calendar.
Actively review and engage with the Blackbaud calendar to catch scheduling conflicts or errors.
Collaborate with the Director of Operations on long-term maintenance planning, budgeting, and capital improvement projects.

Qualifications

High school diploma or GED required; relevant trade certifications or technical training preferred.
Minimum of 5 years of facilities, maintenance, or building operations experience, with at least 2 years in a supervisory or team lead role.
Strong knowledge of HVAC, electrical, plumbing, and general building maintenance.
Ability to read and interpret blueprints, equipment manuals, and safety procedures.
Excellent organizational, communication, and problem-solving skills.
Ability to lift up to 50 lbs and work in varying environmental conditions.
Familiarity with facility management software or systems preferred.
Experience working in an educational setting or campus environment is a plus.
Commitment to the mission and values of The Emery/Weiner School.

About The Emery/Weiner School

The Emery/Weiner School is a private, college-preparatory middle and high school offering an exceptional education in a supportive environment, framed by and infused with pluralistic Judaism. Our unique, inclusive culture values diversity and encourages students to pursue a wide range of academic, athletic, and artistic interests while developing a strong sense of self and community. Small class sizes allow for talented teachers to help students grow in confidence and competence. Emery students graduate with a profound sense of moral self-reliance, empowered to advocate for themselves and others.

Interested applicants should send cover letter, resume, and 3-5 references to employment@emeryweiner.org.

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