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Facilities Supervisor

Job Title: Facilities Supervisor 
Location: The Emery/Weiner School 
Reports To: Director of Operations 
Classification: Non-Exempt 
Status: Full-Time 
Start Date: As Soon As Possible 
 
Position Overview 
The Facilities Supervisor at The Emery/Weiner School plays a critical role in maintaining a safe, functional, and welcoming campus environment for students, faculty, staff, and visitors. This position oversees the day-to-day operations of the facilities team, including maintenance, custodial services, and campus event setups. The Facilities Supervisor ensures that buildings, grounds, and equipment are well-maintained and that facility needs are met with efficiency, professionalism, and care. This role requires a hands-on leader with strong organizational skills, technical knowledge, and a commitment to excellence in support of the school’s educational mission. 

Key Responsibilities 

Team Leadership & Coordination 
  • Supervise and coordinate the daily work of maintenance technicians, day porters, and the cleaning crew. 
  • Promote a culture of safety, teamwork, and respect among facilities staff and the broader school community. 
  • Assign daily tasks, manage work schedules, and ensure coverage for all shifts and school functions. 
  • Lead weekly facilities meetings with key departments (e.g., Security, Athletics, Extended Education). 
  • Maintain a strong, visible presence across campus, responding promptly to facilities-related issues. 
Maintenance & Repairs 
  • Monitor and manage the maintenance of all campus buildings, grounds, mechanical systems, and equipment. 
  • Prioritize and schedule maintenance work orders, preventive maintenance, and emergency repairs. 
  • Troubleshoot and maintain systems such as HVAC, access control, fire alarms, and burglar alarms. 
  • Ensure sufficient inventory of maintenance supplies, tools, and equipment. 
  • Maintain clear records of inspections, equipment servicing, and maintenance performed. 
Safety & Compliance 
  • Ensure all work is performed in accordance with safety standards, health regulations, and building codes. 
  • Maintain the fire marshal binder, including current permits and testing logs. 
  • Ensure all building permits are up to date and paid with the appropriate city or governing agency. 
  • Coordinate compliance documentation with the Facilities leadership team. 
Vendor & Contractor Management 
  • Build and maintain strong relationships with vendors and contractors. 
  • Supervise contracted services, including landscaping, cleaning, and specialized maintenance work. 
  • Evaluate vendor performance and ensure cost-effective, quality service. 
  • Maintain an up-to-date and approved vendor list. 
Events Management 
  • Support school events by coordinating facility setup, breakdown, and overall logistics. 
  • Collaborate with departments and the technology team to ensure proper AV and equipment functioning. 
  • Review event forms to anticipate facility needs and order necessary supplies. 
  • Create detailed facility setup guides ("facility booklets") for technicians. 
  • Attend post-event meetings and provide feedback from a facilities perspective. 
Rentals Oversight 
  • Manage all facility rental agreements and ensure compliance with school policies. 
  • Collect and verify insurance documentation from third parties. 
  • Document all rentals with the Business Office and ensure employees are paid appropriately. 
  • Input rental times and locations into the Blackbaud calendar and monitor for scheduling accuracy. 
Scheduling & Systems Management 
  • Set access control and HVAC schedules in alignment with the Blackbaud calendar. 
  • Actively review and engage with the Blackbaud calendar to catch scheduling conflicts or errors. 
  • Collaborate with the Director of Operations on long-term maintenance planning, budgeting, and capital improvement projects. 
 
Qualifications 
  • High school diploma or GED required; relevant trade certifications or technical training preferred. 
  • Minimum of 5 years of facilities, maintenance, or building operations experience, with at least 2 years in a supervisory or team lead role. 
  • Strong knowledge of HVAC, electrical, plumbing, and general building maintenance. 
  • Ability to read and interpret blueprints, equipment manuals, and safety procedures. 
  • Excellent organizational, communication, and problem-solving skills. 
  • Ability to lift up to 50 lbs and work in varying environmental conditions. 
  • Familiarity with facility management software or systems preferred. 
  • Experience working in an educational setting or campus environment is a plus. 
  • Commitment to the mission and values of The Emery/Weiner School. 
 
About The Emery/Weiner School 
The Emery/Weiner School is a private, college-preparatory middle and high school offering an exceptional education in a supportive environment, framed by and infused with pluralistic Judaism. Our unique, inclusive culture values diversity and encourages students to pursue a wide range of academic, athletic, and artistic interests while developing a strong sense of self and community. Small class sizes allow for talented teachers to help students grow in confidence and competence. Emery students graduate with a profound sense of moral self-reliance, empowered to advocate for themselves and others. 
 
Interested applicants should send cover letter, resume, and 3-5 references to employment@emeryweiner.org. 
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The Emery/Weiner School

A private, pluralistic Jewish, college-preparatory middle and high school serving grades 6-12. 
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