Job Title: Director of Facilities
Location: The Emery/Weiner School
Reports To: Director of Operations
Classification: Exempt
Status: Full-Time
Start Date: As Soon As Possible
Position Overview
The Director of Facilities directs facilities management operations and future planning of school facilities, and establishes procedures for maintenance, and repairs and/or replacement of school facilities, grounds, and systems equipment. The Director of Facilities enforces fire and safety policies and procedures, and provides management and overview of the facilities team to provide operational support for school and community events on campus.
Key Responsibilities
• Directs and inspects facilities for regulatory compliance.
• Works closely with Director of Operations to develop and implement department’s strategic plan in accordance with the school’s overall strategic plan.
• Plans, develops, and prioritizes projects and weekly work plans, ensures that materials are ordered, projects are designed and planned, monies are available, and projects are monitored for progress and costs.
• Supervises and assists maintenance employees in maintaining all aspects of campus facilities, including organizing schedules and workflow and verifying timesheets of maintenance employees.
• Remains in regular communication and works closely with Director of Operations on facility needs and projects.
• Responsible for operating the building automation system (HVAC) from on-site computer terminal, including daily monitoring of system operation, changing thermostat, and adjusting hours of operation as necessary. Responsible for regular maintenance of A/C system, including cleaning and replacing coils, belts, motors, and filters.
• Responsible for issuing all keys and security fobs for doors, classrooms, desks, and cabinets, maintaining records of all issued keys and fobs, and maintaining and repairing electronic door locking system hardware.
• Works in conjunction with Director of Operations to maintain, communicate, and update a comprehensive safety plan, a process for facilities opening and lock-down, and an emergency notification procedure.
• Supervises and assists with electrical, A/C maintenance, plumbing, painting, flooring, and general building repairs as needed throughout the school year as well as during scheduled school breaks.
• Assesses and monitors facility repairs to ensure cost effectiveness, and establishes criteria for repair versus replacement of facilities. Maintains inventory and purchases supplies and equipment as needed, and reviews any facilities related purchases prior to purchase approval.
• Handles incoming deliveries of supplies and equipment.
• Supervises and assists with office and classroom furniture.
• Oversees special school functions and any major usage of the campus facilities, including events on evenings and weekends.
• Oversees landscaping and contracted grounds-keeping company and maintains school-owed landscaping equipment.
• Oversees contracted cleaning companies, monitors quality of work, and requests changes as necessary.
• Supervises and assists with student needs, including locker maintenance and repair as appropriate.
• Responsible for maintaining the campus fire alarm system, including scheduled maintenance and inspections of sprinkler system and fire extinguishers. Responsible for scheduling and maintaining records of required fire drills, and participating in all facility inspections.
• Responsible for updating and obtaining all City and State required permits, licenses, and inspections, including boiler operator permit, fire alarm, extinguisher, sprinkler, and suppression system inspections, gas and chiller inspections. Ensures permits and licenses are displayed as required by law.
• Solicits and evaluates bids for outsourced maintenance work or renovations.
• Supervises and inspects the improvement and renovation work performed by contractors, and verifies terms of all such contracts have been fulfilled before authorizing final payment.
• Monitors campus emergencies, including equipment breakdowns, malfunctions, and alarm calls. Responds to emergencies on a 24-hour basis as needed.
• Trains maintenance personnel as needed and ensures proper safety standards are followed by staff.
• Maintains current knowledge in the field of facilities management and maintenance safety. Establishes, implements, and updates facility related policies and procedures. Complies with federal, state, and local laws and regulations, and follows all safety precautions and standards.
• Ensures compliance with applicable building and safety codes, hazardous waste disposal, OSHA, hazardous materials, etc. Maintains safety records, including OSHA, container labels, etc.
• Participates in community safety and information trainings, and joins relevant school facility management peer groups.
• Coordinates facility rental process from initial point of contact through event implementation.
• Creates, implements, and maintains department repair and capital improvement budgets, ensures compliance with budgetary restraints, and forecasts, recommends, and plans facility improvements.
• Attends to the facility and maintenance needs of administrative staff, faculty, parent groups, and students as required. Works to find creative solutions and offers multiple alternatives to meet facility needs.
Qualifications
- Education and Experience:
- A Bachelor’s degree in engineering, construction management, or related field, or equivalent combination of education and experience with hands-on, supervisory facility management.
- Experience working in a school environment preferred.
- City engineer license or ability to gain Boiler operator permit required.
- Knowledge and Skills:
- Knowledge of all phases of physical plant operation, maintenance and repair, planning, scheduling, legal and safety requirements, record keeping, report writing, budgeting, and estimating costs.
- Must possess advanced technical understanding of and/or experience with basic building maintenance, including plumbing, A/C, boiler operation, electrical (high and low voltage systems), painting, construction, furniture and equipment installation.
- Knowledge and experience with state and local safety, fire, construction, and ADA public access standards.
- General understanding of blue prints and building codes.
- Must be able to understand and carry out oral and written instructions, as well as direct employees in an appropriate manner.
- Knowledge of standard practices, materials, tools, safety standards, and terminology of building trades.
- Computer literate in Windows environment.
- Must pass a background check and meet all requirements for employment at The Emery/Weiner School.
About The Emery/Weiner School
The Emery/Weiner School is a private, college-preparatory middle and high school offering an exceptional education in a supportive environment, framed by and infused with pluralistic Judaism. Our unique, inclusive culture values diversity and encourages students to pursue a wide range of academic, athletic, and artistic interests while developing a strong sense of self and community. Small class sizes allow for talented teachers to help students grow in confidence and competence. Emery students graduate with a profound sense of moral self-reliance, empowered to advocate for themselves and others.